Privacy Policy

The Cana­di­an Insti­tute for Infor­ma­tion and Pri­va­cy Stud­ies Soci­ety (CIIPS Soci­ety) is com­mit­ted to uphold­ing the right to pri­va­cy and pro­tect­ing the per­son­al infor­ma­tion of vis­i­tors to the CIIPS web­site, as well as our Society’s mem­bers and sup­port­ers. CIIPS has estab­lished this Pri­va­cy State­ment to explain what infor­ma­tion we col­lect through our web­sites and how it is used.

In this pol­i­cy, “CIIPS” refers to CIIPS staff, interns, vol­un­teers, and con­sul­tants, all of whom are bound by law or con­tract to keep con­fi­den­tial infor­ma­tion they receive as part of their assis­tance to CIIPS.

The Per­son­al Infor­ma­tion Pro­tec­tion Act requires that we keep per­son­al infor­ma­tion that is used to make a deci­sion that direct­ly affects indi­vid­u­als for at least one year after we make that deci­sion.

Sub­ject to the above one-year reten­tion require­ment, we will only retain per­son­al infor­ma­tion for as long as nec­es­sary to ful­fill the iden­ti­fied pur­pos­es set out below, or as long as required for a legal or busi­ness pur­pose. 

1. Col­lec­tion of Infor­ma­tion

a. Web­site Vis­i­tors
Like most web­site oper­a­tors, CIIPS col­lects non-per­son­al­ly-iden­ti­fy­ing infor­ma­tion of the sort that web browsers and servers typ­i­cal­ly make avail­able, such as the brows­er type, refer­ring site, the date and time of each vis­i­tor request, and what areas of the site are vis­it­ed. CIIPS’s pur­pose in col­lect­ing non-per­son­al­ly iden­ti­fy­ing infor­ma­tion is to bet­ter under­stand how CIIPS’s vis­i­tors use its web­site.

CIIPS’s site also pro­vides links to a wide vari­ety of third-par­ty web­sites, includ­ing inter­ac­tive links to sites like Twit­ter or Face­book. We also allow our web­site to inter­act with oth­er ser­vices, such as dona­tions, social net­work­ing, and video host­ing web­sites. CIIPS is not respon­si­ble for, and does not have any con­trol over, the pri­va­cy prac­tices or the con­tent of such third par­ties. We encour­age users to read the pri­va­cy poli­cies of any web­site vis­it­ed.

b. Con­tact Infor­ma­tion
Some vis­i­tors to CIIPS’s web­site choose to inter­act in ways that require our site to gath­er per­son­al­ly-iden­ti­fy­ing infor­ma­tion. The amount and type of infor­ma­tion that CIIPS gath­ers depends on the nature of the inter­ac­tion. For exam­ple, we ask vis­i­tors who sign up for our newslet­ter to pro­vide infor­ma­tion includ­ing their first and last name and a valid email address. Those who engage in trans­ac­tions with CIIPS, includ­ing through third par­ties — by donat­ing or pur­chas­ing an event tick­et, for exam­ple — are asked to pro­vide addi­tion­al infor­ma­tion, includ­ing as nec­es­sary the per­son­al and finan­cial infor­ma­tion required to process those trans­ac­tions.

When you join the CIIPS Soci­ety as a mem­ber, we col­lect and retain infor­ma­tion that may include your name, postal address and email address, tele­phone num­ber, posi­tion or title, orga­ni­za­tion (if any), your social media per­sona, and your areas of inter­est.

When you sub­scribe to CIIPS emails, Newslet­ters, or oth­er infor­ma­tion ser­vices, we col­lect infor­ma­tion includ­ing your name, email address, and the date that you joined. We retain sub­scriber infor­ma­tion for as long as an indi­vid­ual sub­scribes to our ser­vices. If an indi­vid­ual unsub­scribes, con­tact infor­ma­tion is delet­ed from our data­base.

When you donate to CIIPS through a but­ton that is for­ward­ed to the web­site of Cana­da Helps, they col­lect, share with CIIPS, and both orga­ni­za­tions retain infor­ma­tion includ­ing your name (you can choose anonymi­ty), postal address and email address, and the date and amount of the dona­tion and relat­ed details. Please also read the Cana­da Helps Pri­va­cy State­ment for details about their pri­va­cy prac­tices.

  1. Use of Infor­ma­tion

a. Aggre­gat­ed Web­site Sta­tis­tics
CIIPS col­lects sta­tis­tics about the behav­iour of vis­i­tors to its web­sites. For instance, CIIPS uses ana­lyt­ics soft­ware to col­lect infor­ma­tion about which pages and posts are most com­mon­ly vis­it­ed and for how long. We will not pub­licly dis­play this infor­ma­tion, but we may share it with our web­site devel­op­ers in order to improve our web pres­ence.

b. Mem­ber Infor­ma­tion
We use mem­ber infor­ma­tion to process and man­age your mem­ber­ship, send offi­cial Soci­ety notices, send you updates and alerts about our work, and con­tact you for renew­al of your mem­ber­ship. 

c. Donor Infor­ma­tion
We use donor infor­ma­tion to process and man­age your con­tri­bu­tion, send you updates and alerts about our work and invite fur­ther dona­tions. 

3. Dis­clo­sure of Your Infor­ma­tion

CIIPS does not sell or trade infor­ma­tion to third par­ties, nor do we rent it. While CIIPS endeav­ors to pro­vide the high­est lev­el of pro­tec­tion for your infor­ma­tion, we may dis­close per­son­al­ly iden­ti­fi­able infor­ma­tion about you to third par­ties in lim­it­ed cir­cum­stances, includ­ing: (1) with your con­sent; or (2) when we believe it is required by law, such as pur­suant to a sub­poe­na or oth­er judi­cial or admin­is­tra­tive order.

If per­son­al infor­ma­tion is dis­closed to third par­ties for the ful­fill­ment of any pur­pos­es iden­ti­fied above, CIIPS will ensure that appro­pri­ate secu­ri­ty under­tak­ings, such as con­fi­den­tial­i­ty claus­es in con­trac­tu­al agree­ments, are employed to pro­tect the trans­fer and use of per­son­al infor­ma­tion.

If we are required by law to dis­close the infor­ma­tion that you have sub­mit­ted, we will attempt to pro­vide you with notice (unless we are pro­hib­it­ed) that a request for your infor­ma­tion has been made in order to give you an oppor­tu­ni­ty to object to the dis­clo­sure. We will attempt to pro­vide this notice by email, if you have giv­en us an email address, or by postal mail if you have entered a postal address. If you do not chal­lenge the dis­clo­sure request, we may be legal­ly required to turn over your infor­ma­tion.

In addi­tion, we will inde­pen­dent­ly object to requests for access to infor­ma­tion about users of our site that we believe to be improp­er. 

4. Updat­ing, Remov­ing, or Obtain­ing Access to Your Infor­ma­tion

CIIPS will make all rea­son­able efforts to ensure that per­son­al infor­ma­tion is as accu­rate, com­plete, and cur­rent as required for the pur­pos­es for which it was col­lect­ed.  You may choose to cor­rect, update, or delete the mem­ber­ship infor­ma­tion you have sub­mit­ted to us by send­ing an email request­ing changes to communications@ciips.ca

Indi­vid­u­als have the right of access to their own per­son­al infor­ma­tion that is in our cus­tody. A request for access must be made in writ­ing, and we require indi­vid­u­als to prove their iden­ti­ty before giv­ing them access to their per­son­al infor­ma­tion.

CIIPS will give indi­vid­u­als their per­son­al infor­ma­tion under our con­trol, infor­ma­tion about the ways in which their infor­ma­tion is or has been used, and the names of any indi­vid­u­als and orga­ni­za­tions to which their per­son­al infor­ma­tion has been dis­closed.

Indi­vid­u­als can com­plain about CIIPS’s treat­ment of their per­son­al infor­ma­tion; ask for access to their own per­son­al infor­ma­tion; or sim­ply ask ques­tions by con­tact­ing the Exec­u­tive Direc­tor at darrell@ciips.ca or call­ing 604–441-3441.

If indi­vid­u­als are not sat­is­fied with CIIPS’s response, they can com­plain to the Office of the Infor­ma­tion and Pri­va­cy Com­mis­sion­er for British Colum­bia. 

5. Third Par­ty Ser­vice Providers

CIIPS makes use of sev­er­al third par­ty ser­vice providers. Our rela­tion­ship with these providers gov­erns our pri­va­cy pol­i­cy based on the kind of inter­ac­tion indi­vid­u­als are under­tak­ing with CIIPS. We endeav­our to use Cana­di­an host­ed and housed ser­vices wher­ev­er pos­si­ble.

Those mak­ing dona­tions through but­tons on our web­site will be for­ward­ed to the web­site of Cana­da Helps, a char­i­ta­ble orga­ni­za­tion serv­ing as our third-par­ty dona­tions part­ner.

The Pri­va­cy State­ments of our third par­ty providers can be found here:

Those mak­ing dona­tions through but­tons on our web­site will be for­ward­ed to the web­site of Cana­da Helps, a char­i­ta­ble orga­ni­za­tion serv­ing as our third-par­ty char­i­ta­ble dona­tions part­ner. Please read their Pri­va­cy State­ment for details about their pri­va­cy prac­tices.

6. Changes to Our Poli­cies

CIIPS’s Pri­va­cy Pol­i­cy may change from time to time. How­ev­er, any revised pri­va­cy pol­i­cy will be con­sis­tent with the CIIPS Society’s mis­sion to the extent rea­son­ably prac­ti­cal. If we make any sub­stan­tive changes to our poli­cies, we will post notice of changes on this page.

You may direct your ques­tions or con­cerns regard­ing CIIPS’s com­pli­ance with this pol­i­cy to: Exec­u­tive Direc­tor, 5383 Granville Street, Van­cou­ver, BC, V6M 3C2
Tel: 604.441‑3441, Email: darrell@ciips.ca